GUIDELINES FOR ABSTRACT SUBMISSION
MESTRO CONFERENCE
Riyadh 21 to 22 November 2025

Call for Abstracts – Now Open

We are pleased to announce that abstract submissions are open for the upcoming MESTRO Congress, scheduled for November 21–22, 2025, at Alfaisal University in Riyadh. The congress will focus on “Artificial Intelligence and New Technology in Radiation Oncology and Beyond,” offering a platform for in-depth academic discussions and meaningful collaboration. Riyadh, with its dynamic growth and cultural significance, is an ideal setting for this scientific exchange.

The Middle East Society for Therapeutic Radiation and Oncology (MESTRO) is a non-profit scientific society dedicated to advancing the quality and standards of radiation oncology treatment throughout the Middle East. MESTRO continues to play a pivotal role in the field, working closely with major organizations such as the Saudi and Gulf societies, the Turkish Radiation Oncology Society, ESTRO, FARO, and others.

WHO SHOULD SUBMIT AN ABSTRACT?

  • Radiation Oncologists
  • Radiation Physicists
  • Radiation Therapist
  • Medical Oncologists
  • Pediatric Oncologists
  • Oncology Nurses
  • Researchers
  • Healthcare Quality and Risk Specialists
  • Medical Students
  • Other allied healthcare professionals

Submission Types:

  • Proffered Paper Session
  • ePoster Sessions
  • Snap Oral Session

ABSTRACT CATEGORIES:

  • All Radiation Oncology Sites 
  • Artificial Intelligence 
  • Diagnostic Radiology 
  • Technology
  • Engineering 
  • Physics
  • Miscellaneous

INSTRUCTIONS FOR AUTHORS:

Please read the following sections carefully to ensure your abstract falls into the conference’s submission guidelines and objectives. Failure to abide by these rules would result in abstract rejection  

1. All abstracts must be submitted in clear ENGLISH LANGUAGE
2. Authors must identify the right CATEGORY.
3. There will be four mandatory sections of the abstract:

Background/Objectives

Material and Methods

Results

Conclusions

4. Maximum word count will be 300 words (exclusive of title, authors’ names, and keywords). Pictures/tablets or graphs are not allowed in abstracts.
5. Abstracts must be submitted via MESTRO.ORG. 

    Upload Your Abstract (Required)

    Accepted file types: pdf, Max. file size: 1gb.

    6. Submission portal opens July 20, 2025. Submission deadline is September 15 2025.
    7. It’s the responsibility of the authors to specify the name and designation of the presenting author (if not the principal author), and mention the full names of all co-authors with their affiliations.
    8. It’s the responsibility of the corresponding/principal authors to ensure that there is no conflict of interest, and all co-authors are in agreement on the submission of their study to the MESTRO CONFERENCE 2025
    9. Do not use proprietary names alone in the title or body of the abstract. If necessary, you may include a proprietary name in parentheses directly after the generic name on first use in the body of the abstract.
    10. Statements like “results will be discussed” are not acceptable and may lead to a rejection of the abstract.
    11. CASE REPORTS will not be entertained
    12. Acceptance of the abstract will be decided by the “Scientific Committee” and their decision will be final. Emails regarding the acceptance/rejection will be sent to the corresponding author as soon as the decision is made. Rejected abstracts will not be reconsidered. The principal investigators of all successful abstracts will be offered COMPLIMENTARY CONFERENCE REGISTRATION.
    13. Resident Travel Grant: MESTRO will select the top three resident abstracts for recognition, including travel arrangements and an award to attend the congress.
    14. All other successful abstracts will be invited for POSTER DISPLAY within the conference venue and viewed during poster viewing breaks by conference participants and the reviewers’ team.

    AUTHORS’ AGREEMENT

    By submitting the abstract, the author/s confirms and agrees to the following: 

    • All authors approve submitting this work for display during the conference days and/or presentation if selected.
    • The authors have done the work reported in the abstract and take full responsibility for the contents.
    • The authors transfer all copyright ownership of the abstract to MESTRO 2025 Conference Organizers.
    • The authors agree to confine their presentation to information in the abstract.
    • The author will immediately notify the Scientific Committee if they are unable to make a presentation or if the presenting author is changed.
    • The authors guarantee that clinical studies have proceeded with official permission from the proper authorities.

    CANCELLATION:

    We require that all cancellations for abstracts submitted are made through email no later than 15th September 2025. Cancellations must be made by the principal author by his/her email only.

    For further information or inquiries, please contact the Scientific and Abstract Review Committee. We look forward to your contributions and to advancing the field of radiation oncology together.